Presentations no longer have to be one-way transactions where presenters spoon feed information to participants. Until now, slideshow software didn’t offer a lot of opportunities for back-and-forth communication with your audience, leaving you to facilitate Q&A by yourself. However, with one simple software feature in the recent Slides update, Google has totally changed the way you can engage your audience. Why don’t we learn a little more about how you can improve your presentations by enabling this function.
What is Google Slides?
Google Slides is a free web-based presentation creator. You can create, edit, store and share slideshows via Google’s Drive client that allows for live collaboration and presenting across the internet. Although Slides is most functional when using online desktops, offline and mobile functionality have made it a formidable competitor to more expensive software from Microsoft.
With the most recent update, your mouse cursor even doubles as a presentation laser pointer!
Enabling the Q&A Feature
Earlier this month, Google added an important feature that allows presenters to interact with their audience via their mobile devices. To enable it, click the arrow directly next to the Present button in the upper left corner of the slideshow editor. Next, click the drop-down item marked “Presenter View”. After that you should have two windows open, one that displays your presentation in your original web browser and a smaller “Presenter” that displays a number of options. In the bottom of the "Presenter" screen there should be a Start New button for a Q&A session. If you’re a Google for Education or Google for Business user, you’ll have the option to restrict who can ask questions via the presenter window.
Getting the audience involved
After enabling the Q&A tool, a short and easy-to-type link will be shown at the top of every displayed slide. Audience members can navigate to this page in order to submit questions.
Audience members who open the page will see a simple screen with an “Ask a question…” dialogue on their mobile device. Loading the site will consider them an anonymous user unless they log into a Google account. If they’re logged in, their picture and name will be associated with any submitted questions. However, self-conscious members have the option to abstain from signing in, or they can check the “ask anonymously” box when submitting their question.
Answering participant questions
After a question has been submitted, it will be displayed in both the presenter window you have open, and the communal window displayed on the audience’s mobile site. This gives them the option to upvote or downvote questions submitted by other viewers. When you see a question you want to address, or has too many upvotes to ignore, you can click the Present button in your presenter window and the question will be displayed alongside the author as a new slide. Clicking Hide will take you back to the last slide to continue the rest of the presentation as normal.
If you’re running a presentation with a particularly large number of participants, ask anyone submitting a question to include their email address. The Q&A history can be reviewed under the Tools menu for following up with answers afterwards.
Keeping a presentation interesting and engaging could mean the difference between acquiring a new client and converting your conference room into a place for audience naps. Efficient use of Google Drive software can reinvigorate your collaboration and presentation workflows. Contact us for advice on all things Google in your office!